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Privacy Policy

Our privacy policy describes the categories of personal data we process and for what purposes. Ellis Hillman Partnership Ltd Architects will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

This privacy policy is designed to aid compliance with GDPR (General Data Protection Regulation).



Ellis Hillman Partnership Ltd is committed to collecting, using and storing personal data fairly and in accordance with GDPR regulations.

We are known as the ‘data controller’ in regard to the personal data we gather and use. When we say ‘we’ or ‘us’ in this document we are referring to Ellis Hillman Partnership Ltd.

By submitting your personal information to us or by using the website you consent to the use of that information as set out in this Privacy Policy.

We only use personal information where we have your consent (if consent is required), where there are legal obligations and where we need to use the information to perform a contract with you.


How we collect your personal data

  • Directly from you either in person, over the telephone or via the contact us section on our website.

  • From our clients, consultants, suppliers and other advisers.

  • Through publicly available information about you or your business (including electronic data sources).


Type of personal data we collect

The categories of personal data that we may collect includes the following:

  • Contact details including names, addresses, email addresses and phone numbers.

  • Professional information such as job titles, professional experience, qualifications.

  • Financial information where required for payments to be made.

In running and maintaining our website we may collect and process the following data:

  • Data from cookies that provides us with information about your use of our site including details of your visits such as pages viewed. Our site uses Google Analytics for tracking and reporting of site performance. You can choose to accept or decline cookies. Most web browsers automatically accept cookies but you can usually modify your browser setting to decline cookies if you prefer. Cookies are in place only to help us provide you with a better website and cannot be used to identify you personally.

  • Information provided voluntarily by you using the contact us form.


Use of personal information

Our use of your personal data will always have a lawful basis. We process personal information about you for the following purposes:

  • To provide you with the information and services that you request from us

  • To maintain and develop our relationship with you

  •  Keeping current and archived project records for designated period as required by law.

  • To improve the content and usability of our website.

We may disclose your personal information to third parties only in the following circumstances:

  • Where necessary with other members of your project team to allow them to provide the contracted services to you. We would only share personal information to the extent needed for these purposes.

  • We are under a legal, regulatory or professional obligation to do so.

  • You have consented to us sharing your information this way.

  • Through Google Analytics. This cannot be used to identify you personally and is only used to monitor site performance and to give you the best user experience.


Security and storing your personal data

All data is processed and stored securely, for no longer than is necessary which depends on the products and/or service we deliver to you.

We keep the personal information we use for up to twelve years after the completion of a project. In some circumstances we will hold information for longer where necessary for example for potential legal proceedings.

Data security is very important to us, and to protect your personal information we have taken suitable measures to safeguard and secure data collected.


Access to personal information

You have the right to ask for a copy of any of your personal data held by us. If you would like to request a copy or change any information we hold about you please email us at


Right to be Forgotten

If you wish to exercise your right to be forgotten, please email and we will remove all data relating to you from our systems.

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